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Executive Assistant & Office Manager FTC

Flagstone

Flagstone

Administration, Operations
London, UK
Posted on Saturday, October 28, 2023
Who are we?

We are an award-winning, fast-growing fintech, and one of Europe's leading cash deposit marketplaces. We aim to transform the way people save and grow their money through innovation and technology.

Our online, user-friendly platform gives our clients access to hundreds of savings accounts, including market-leading and exclusive interest rates from 50+ of the UK's banks and building societies. We also partner with many leading wealth management companies – putting our clients in control and protecting the art of their possible.

Our culture

Flagstone is a company with big ambitions. Our headcount has doubled year on year, and to date, we have raised over £30m in funding to expand our business and support the needs of a growing customer base and team.

Our whole ethos revolves around three core values that underpin the principles and standards that drive our behaviour and our brand and demonstrate our culture to the outside world.

  • Forge a new way
  • Surpass expectations
  • Community counts

In short, we're proactive and confident, aspirational yet authentic, and empathetic – with a commitment to our customers and our colleagues.

While we have high expectations and our people work hard, we also know that there's more to life than work. In a fast-moving, dynamic, hard-working environment like ours, it's just as important to know when to stop. That's why we work together to ensure we look after ourselves and take care of each other.

Our open and inclusive culture has mental health, wellbeing, and a dedication to continuous development at the forefront, so we can be the best we can be.

There's still a lot to do, so join us on our journey, be part of something fresh and exciting – and protect the art of your possible.

What You'll Do

As the Office Manager and Executive Assistant to the CEO at Flagstone, you play a pivotal role in ensuring the seamless operation of our organization while directly supporting our Chief Executive Officer. Your responsibilities encompass a wide range of critical tasks that require both administrative finesse and executive-level assistance.

You will be the go to person for our office, overseeing its daily functions, from procurement and vendor management to maintaining a productive, well-organized workspace. In addition, you will serve as the right hand to our CEO, managing their demanding schedule, coordinating meetings and travel arrangements, and handling confidential correspondence. Your commitment to maintaining the highest standards of professionalism, confidentiality, and efficiency will contribute significantly to Flagstone's mission to revolutionize cash deposit management and maintain the highest levels of integrity and ethical conduct. Join us at Flagstone and be an integral part of our journey to reshape the financial services industry while supporting our CEO in the heart of our operations.

Join us in our mission to revolutionise cash deposit management and make a significant impact on the financial services industry.

Your responsibilities will include:

  • Overseeing the day-to-day operations of the office, ensuring a well-organized and efficient workspace.
  • Managing the CEO's calendar, scheduling meetings, and coordinating appointments.
  • Handling sensitive and confidential information with the utmost discretion and professionalism.
  • Coordinating and organizing meetings, conferences, and travel arrangements.
  • Assisting in maintaining compliance records, policies, and procedures to ensure regulatory adherence.
  • Serving as a central point of contact for internal and external stakeholders, including staff and vendors.
  • Managing vendor relationships, negotiating contracts, and optimizing cost-effective solutions.
  • Supporting various departments with general administrative tasks as needed.
  • Assisting in the planning and execution of corporate events and meetings.
  • Contributing to a positive office culture and collaborating with colleagues to foster a productive work environment.

What you'll need:

  • Exceptional Organization: Strong organizational skills to manage complex tasks and prioritize effectively.
  • Adaptability: Ability to adapt to rapidly changing priorities and work in a dynamic environment.
  • Attention to Detail: A keen eye for detail to ensure accuracy in documents, schedules, and office operations.
  • Discretion: The capability to handle sensitive and confidential information with the utmost discretion.
  • Time Management: Effective time management skills to juggle multiple responsibilities and meet deadlines.
  • Problem-Solving: Strong problem-solving abilities to address day-to-day challenges efficiently.
  • Proactivity: A proactive mindset to anticipate needs and take initiative to improve office operations.
  • Cultural Fit: Alignment with the company culture, values, and a positive attitude toward contributing to the organization's success.
  • Flexibility: Willingness to take on various tasks and adapt to the unique requirements of the CEO and the office. Strong leadership skills with the ability to influence and engage stakeholders at all levels.
  • Work with the C-Suite to demonstrate the values and desired behaviours of our culture and be a brand ambassador of these for culture, customers and compliance.
  • Ability to work independently, prioritise tasks, and meet deadlines in a fast-paced environment.
  • Fire Marshall and First Aid Certifications

What You'll Get

  • Remote working kit
  • 25 days holiday (Pro rata)
  • Additional 3 days community and charity leave each year.
  • Fertility, early pregnancy, and menopause support
  • Quarterly half days for Wellness leave
  • Flexible bank holidays
  • Matched pension contribution
  • Private healthcare
  • Gym discount
  • Dental/Optical care
  • Season ticket loan

We're keen to meet people from all backgrounds, it is our diversity that allows us to work smarter, be more innovative and make better decisions, together. We build teams that represent a variety of voices, experiences, and skills, and we hire those who will help us drive results and achieve our goals.

We'd be thrilled if you tick off all our boxes but if you're excited about joining us and think you have some of what we're looking for, even if you're not 100% sure, we'd still love to hear from you.